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board minutes 2018-03-15
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Board Meeting Minutes March 15, 2018 | |
Meeting called to order at 8:10 | |
Attending: | |
Yoyo Z. | |
Sharon G. | |
Sharyn P. | |
Jens D. | |
Alan W. | |
Eric B. | |
Carlton K. | |
Doris A. | |
Kevin G. | |
Guests: | |
Mary L. | |
Approval of minutes: Carleton moves, Yoyo seconds, approved unanimously, Sharyn P. abstains. | |
Action Item Review: | |
DONE Yoyo will send the newly-drafted g-word letter to dance *series* programmers, but not to display dance teams. | |
STILL IN PROGRESS Sharon G. contact Clara, the item is in progress. | |
DONE Sharon G. may have thanked Chris Knepper, and will thank him again in case she hadn't. | |
DONE Mary L. sent Jens the attendance spreadsheet, he will distribute it. | |
STILL IN PROGRESS Mary T. is looking at the effects on musicians of raising the English minimums to $30 or $40 | |
DONE We need to replace Jens as the carrier of the AED. We should have a discussion about | |
it when Mary T. is here, since she was the original advocate. [George Nesbitt has been deputized.] | |
STILL IN PROGRESS We need to find a display dance reporting coordinator other than Mary L., | |
who got the job by default when Ric Goldman gave it up. Try Beth Bergen? Michael Jones? | |
Kevin G. will ask about. | |
STILL IN PROGRESS Action item for Loren and Mary L. to talk offline about what it would take | |
to make his accrual basis report thing happen without undue extra work for Mary L. | |
President's Report: | |
The AED was dealt with. Claire Takemori has the keyboard access she was seeking | |
for the Free Folk Festival. | |
This may be Jens' last board meeting. | |
There is a BACDS google voice number which is attached to his phone. | |
There is also the answering machine at Craig Johnson's house. | |
There are emails that come in to the bacds@bacds.org mailman list which was only | |
Jens. Alan W. has now subscribed to it, and Doris volunteered to be on it as well. | |
Chair Report: | |
Next months meeting can't be on the April 19th, maybe April 12th? Alan will | |
send a note to the board reflector about the date and the venue. | |
Board positions are ending in May. We should think about who is running | |
again and who we can find to fill spaces. | |
There are no changes to the conflict of interest policy, after reviewing it. | |
Finance Committee: | |
BtB October of 2017 is still due. | |
Mary L.'s recommendation is that No Sno Ball doesn't bother with a budget | |
again this year, if it even happens this year. | |
Our bank balances are up, $167,730 as of today, up from $155k last month. | |
FUM rent is going up 10% next quarter. | |
No new finals or budgets were submitted this month. | |
Memberships: 35 continuing, 4 rejoining, we have about 392 paying members, | |
which is somewhat up, we seem to be growing. | |
Dancer Safety: | |
Nothing to report. | |
Old Business: | |
Sharon G. moves (and Sharyn P. seconds) a motion that the board will endeavor | |
not to schedule meetings versus any BACDS Country dances that appear on the | |
calendar, carries unanimously with Jens abstaining. | |
New Business: | |
- we can't begin discussion of new payment minimums as Mary T. is not present | |
- we can't discuss Loren's idea of investing excess funds in CDs as he is not present | |
- Woodshed dance, insurance costs, they need a $2 million cap, we only have | |
a $1 million cap | |
Options: a) drop the woodshed dance, b) find a different hall, c) start charging money, | |
d) find another insurer just for that series, e) pay the insurance company | |
another ~$570, about %20, for a higher cap. | |
Eric B. moves that we increase our liability insurance coverage to $2 million, | |
Sharon G. seconds, carries unanimously with Alan W. abstaining. | |
- Alan's 2019 November English Ball idea | |
- No-Snow Ball: we need somebody to run it, the work around the food is the issue. | |
Unless a committee appears to run it, there won't be one. Doris volunteered | |
to be the contact to accept responses. Alan will send a note to the reflector | |
seeking a committee. | |
Carlton asks whether we should think about the broader question of volunteer | |
nurturing, management, encouragement. He volunteers to look into that further. | |
- Sharyn P. moves that Jens Dill be made a lifetime member | |
of BACDS, Sharon G. seconds, passes unanimously with Jens abstaining. | |
Committees/Task-Force Reports: | |
Ritual Dance: | |
Berkeley Morris is hosting the California Ale next year in 2019. | |
Kevin G. moves to adjourn, Yoyo Z. seconds, carries unanimously. | |
Action Items: | |
- Sharon G. is contacting Clara for some Safety Committee historical | |
details, the item is in progress. | |
- Mary T. is looking at the effects on musicians of raising the English | |
minimums to $30 or $40 | |
- We need to find a display dance reporting coordinator other than Mary L., | |
who got the job by default when Ric Goldman gave it up. Try Beth Bergen? | |
Michael Jones? Kevin G. will ask about. | |
- Loren and Mary L. to talk offline about what it would take | |
to make his accrual basis report thing happen without undue extra work for Mary L. | |
- NEW ITEM: Mary L. is going to mail the venues or ask the dance coordinators to | |
find out where AEDs are and keep track of the results. | |
- The Google voice number and the answering machine have already gone out in | |
the mailings. We should look at this again in April. | |
- Mary L. increase liability insurance to $2 million | |
- Alan W. will send a note to the reflector seeking volunteers for a No-Snow Ball committee. | |
- Carlton K. to look into the project of how to encourage/nurture volunteers. |
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